What are the best tools for life coaching?

As a life coach, you’re dedicated to helping others improve their lives, reach their goals, and create a sense of fulfillment.

To succeed in this noble mission, you need the right tools and software.

When it comes to life coaching tools, the digital landscape offers an unprecedented selection of solutions, which, if used effectively, can help to elevate your coaching practice to a new level.

Here are some criteria to consider when selecting the right tools for your life coaching business:

  • Intuitive user interface that doesn’t require a steep learning curve.
  • Feature set that aligns with your coaching methodology.
  • Cross-platform accessibility for both mobile and desktop use.
  • Strong encryption and data privacy policies to protect client information.
  • Automation features to reduce time spent on administrative tasks.
  • Communication tools that allow for real-time interaction with clients.
  • Compatibility with other software for seamless data transfer and workflow integration.
  • Customization options to align the tool’s look and feel with your brand.
  • Feedback and assessment features to track client progress effectively.

This might feel like an exhaustive list – but there’s no shortage of tools that encapsulate all of these key points.

Table of Contents

Best Tools For Life Coaching: 5 Digital Solutions
Life Coaching Tools: Elevate Client Experiences
Driving Client Engagement With Digital Tools
Life Coaching Assessment Tools: 3 Options
Coaching Session Frameworks: 3 Useful Tools
10 Powerful Coaching Questions
Best Life Coaching Tools: Closing Thoughts

Let’s explore five of the best digital tools for life coaching, each selected for their effectiveness and ability to enhance client experiences.

Best Tools For Life Coaching: 5 Digital Solutions


An all-in-one online platform, Satori streamlines client intake, scheduling, billing, and even includes built-in agreement templates.

It automates administrative tasks so you can focus on what truly matters—helping your clients.

The more time you can pour into client interactions, the better.

With this in mind, you should look to strategically embrace automation solutions like Satori. Just a few automation tools can make all the difference to the operations of your life coaching business.


This digital note-taking tool can work as your personal assistant.

From jotting down thoughts to keeping track of client details, Notion allows for the seamless organization of notes, with the bonus of being accessible across multiple devices.

When you are having sessions with clients, an intuitive note-taking app can make all the difference to the quality of coaching services you are able to provide.

A solution like Notion will enable you to keep client information at your fingertips and use it to help propel clients forward.


A critical tool for online coaching, Zoom enables video conferencing, individual or group sessions, and webinars.

Zoom’s recording feature can be particularly useful for reviewing sessions later in the same way that Evernote can enable you to look at notes from after a client session.

While many coaches are pivoting from Zoom to Google Meet, I still believe that Zoom has its place in a life coach’s technology stack.

After all, it’s difficult to find someone that hasn’t used Zoom in some capacity over the past few years.

Google Workspace

As a suite of cloud-based productivity tools, Google Workspace includes applications for email, word processing, spreadsheets, and file storage.

It provides an efficient way to manage client files, write session notes, and keep track of financial records.

For life coaches, Google Workspace makes it easy for you to create and share documents with clients.

With Google Docs, clients can add annotations to documents in the form of ‘comments’ and seamlessly communicate their thoughts to the life coaching team.


Canva is a powerful design tool that can help you build your brand visually.

From creating social media graphics to designing your own coaching models, Canva simplifies graphic design.

If you want to create engaging client proposals, Canva can streamline this process.

Also, they’ve just recently launched some AI-powered tools – which should accelerate the graphic design process even further.

I’m continually impressed by this platform and what it’s able to help me achieve.

It feels like there’s an endless supply of useful templates on Canva to help me get the ball rolling on just about any design-related project you can imagine.

Bonus: Candid.is

Candid is a new player in the coaching software industry, offering life coaches a very easy way to begin selling coaching delivered via WhatsApp.

The goal of Candid is simplicity at no cost. As a coach it takes 5 minutes to set up your coaching product sales page, which you can share with potential clients — and it is entirely free to use. Your clients sign up to a subscription payment on Candid, with the funds sent to your bank account every month.

You then connect with your clients via WhatsApp, delivering coaching via text, audio, video or live calls — it’s up to you!

Candid is a great option for new coaches who don’t like complicated software tools.

Life Coaching Tools: Elevate Client Experiences

Technology can elevate client experiences, making coaching more engaging and impactful. When it comes to adding new tools to your technology stack, here are a few key areas for a life coach to prioritize:

Online Scheduling

Services like Calendly make it easier for clients to book appointments at their convenience, reducing the back-and-forth that often comes with scheduling.

I recommend setting up a custom “thank you” page after a prospective life coaching client books a consultation with you via Calendly.

You can fill this page with a ‘wall of love’ that includes client testimonials and reviews, which will reinforce the message that your client is in for an amazing experience.

Video Conferencing

Tools such as Microsoft Teams and Zoom allow for face-to-face interaction, even when miles apart.

Clients can access these meetings from the comfort of their own home, increasing accessibility for those who are geographically distant or physically impaired.

You may have already used Microsoft Teams or Zoom in some capacity – but are you really leveraging the full potential of these platforms to engage your clients and deliver exceptional services?

From removing background noise to getting accustomed to shortcuts, there are many tips and tricks that can help life coaches squeeze more value out of these platforms.

Online Assessments

Digital assessment tools can help you understand your clients better.

These tools can provide insights into a client’s personality, values, or behaviors, enhancing your ability to tailor your coaching to their unique needs.

Ultimately, an online assessment tool is only as good as the data it enables you to collect.

If you could collect the same data using a Google Form, just use a Google Form.

The best online assessment tools for life coaches enable you to collect different types of quantitative and qualitative data from clients.

Driving Client Engagement With Digital Tools

Engaging clients is vital for successful life coaching. Here’s how digital tools can assist:

Online Surveys & Quizzes

Tools like Tally or Typeform can help you gather feedback and engage clients.

They can reveal what’s working and what’s not, allowing you to adjust your strategies accordingly.

Email Automation

Services like Mailchimp or ConvertKit enable you to keep clients engaged with regular newsletters, updates, or relevant content.

This helps build stronger relationships and keeps your clients invested in their coaching journey.

Social Media

Platforms like Facebook, Instagram, or LinkedIn allow you to share valuable content, insights, or inspiring stories, building a community around your coaching practice.

With the right strategy in place, you can build a high-converting sales funnel that drives plenty of life coaching leads to your website.

Life Coaching Assessment Tools: 3 Options

Life coaching assessment tools help coaches gain insights into a client’s personality, behavior, and values. Here are just a few useful options:

The Values in Action (VIA) Survey

This tool helps to identify an individual’s top character strengths.

Understanding a client’s strengths allows you to build coaching strategies that leverage these assets.

Myers-Briggs Type Indicator (MBTI)

This psychological tool provides insights into personality types and can assist in understanding a client’s perception and decision-making processes.

The Wheel of Life

This tool provides a visual representation of different areas of a client’s life, helping them identify where they are content and where they desire change.

Coaching Session Frameworks: 3 Useful Tools

Effective coaching involves structuring sessions in a way that engages clients and maximizes their potential for growth.

Here are three popular frameworks to consider:

GROW Model

This stands for Goal, Reality, Options, and Way forward.

The model provides a systematic method for goal-setting and problem-solving.


This is an acronym for Contracting, Listening, Exploring, Action, and Review.

It offers a comprehensive structure for coaching conversations that encourages clarity and progress.


Outcomes, Situation, Choices, Actions, and Review.

This model promotes forward-thinking and positive action.

10 Powerful Coaching Questions

While you no doubt have your own coaching methodology, it’s always helpful to have more questions to ask clients.

The right set of questions can act as one of the most powerful tools in your toolbox.

Here are ten impactful questions that can foster deeper thinking and awareness:

  • What does success look like to you?
  • What beliefs are holding you back?
  • What are you not doing that you want to start doing?
  • How can you turn your challenges into opportunities?
  • If you could change one thing about your life right now, what would it be?
  • What values are most important to you?
  • What would you do if you weren’t afraid?
  • How do your current habits align with your long-term goals?
  • What are you most grateful for in your life?
  • What steps can you take today to move closer to your goals?

It’s worth considering ways to weave these questions into your sessions with clients.

Best Life Coaching Tools: Closing Thoughts

Life coaching is an intensely personal and human-centric profession.

However, leveraging digital tools and structured methodologies can augment a coach’s ability to engage clients, understand their needs, and drive transformational growth.

These tools, frameworks, and questions form a vital toolkit for any life coach wanting to maximize their practice’s effectiveness and impact.

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